The Renting Process

Tenant Services

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Binks Estate Agents advertise regularly in the local press and, of course, on our state-of-the-art website and on the Rightmove portal.  Details of all our rental properties are available at both offices in Chorleywood and Amersham.  These will include floor plans, photographs, an EPC of the property together with details of the costs incurred in renting the property.


You can visit us at one of our offices or call us and we can register you on our mailing list.  You can also register your details on-line. We will advise you as soon as a property becomes available for rental and e-mail details of the property to you.  We will need such details as name, home address, telephone numbers together with an e-mail address.  We will also ask how many people are looking to move into the property and if there are any children, smokers or pets.


Once a property has been viewed and a choice is made, an offer should be put forward. Those details will be passed onto our client who will make the decision as to whether or not to proceed, subject to contract and satisfactory references.  

Letting Process

The Lettings Process

If an offer to take a property is accepted, we will need to take full details of the individuals wishing to rent the property together with reference details. The reference information required will usually include employment details, bank details and previous Landlord or Managing Agent details. We do reserve the right to do credit checks if necessary. The paperwork will be sent out to both Landlord and Tenant with a Tenancy Agreement for signature and return as soon as possible.


Upon acceptance of an offer, there is a Pre-Tenancy Application Charge that covers Tenant Referencing, Identity and Right to Rent checks and drafting of all tenancy documentation and will be payable for each applicant. This is payable immediately terms are agreed and is non-refundable if the applicant/s withdraws for any reason. If any of the applicants fail referencing a partial amount will be refunded. Typically, a month’s rent is payable in advance on the signing of the Tenancy Agreement and no later than 48 hours prior to the commencement of the term, a further one and a half month’s rent (occasionally two months depending on the property) (to be held with the DPS – Deposit Protection Service held against damages and dilapidations – see below under Deposits) and a half share of the costs involved with the arrangement of the Inventory and Check-In by the Inventory Clerk is also payable. The amounts charged depend on the size of the property and the number of applicants, such details to be found on the property particulars. There will be a further charge at the end of the tenancy, being half the cost of fee charged by the Inventory Clerk for the purpose of the Check Out. Again, those details will be on the individual property particulars.

Fees and other Monies Payable by Tenant

Deposits and Dilapidations

In normal circumstances we will obtain a security deposit (usually the equivalent of one and a half month's rent) from the tenant no later than 48 hours prior to the tenancy commencing. This is held for the duration of the tenancy against any future claims for dilapidations or unpaid bills. Binks (Sales & Lettings) Ltd, as an agency, is registered with the Custodial Scheme run by the Deposit Protection Service (the DPS).

Moving in

Once all the necessary paperwork has been signed, references approved and completion monies collected, the tenant will meet the Inventory Clerk appointed at the previously agreed time, typically the commencement date of the tenancy but not before. The Inventory Clerk runs through a list of contents and a Schedule of Condition with the tenant. The Inventory Clerk will then hand the keys of the property over to the tenant and the tenant is free to move into the property. Depending on the size of property, the Check In Process will normally take between one and two hours.

Moving in

At the end of the tenancy

At the end of the tenancy, the Inventory Clerk will re-visit the property at the mutually agreed time, with the tenant, and run through the list of contents and after having made an allowance for fair, wear and tear, compile a Check Out Report. The meters to the gas, electricity and water (if applicable) are read and those are also noted on the Check Out Report together with the tenant’s forwarding address. A copy of the Check Out Report will then be forwarded to the tenant a few days later and any proposed dilapidations discussed and agreed between the parties. Once those have been agreed, we can give an instruction to the DPS to release the deposit monies to the tenant less any agreed deductions and half of the Check Out fee. The tenant can then go on-line to the DPS to agree it.

Moving out checklist